Full event organization

Every successful event begins with a good idea – and that idea becomes reality only through thoughtful planning and a well-defined concept. In this stage, our goal is to understand your vision, objectives, and the overall impression you want to create.

Through individual consultations, we analyze:

• Type and purpose of the event (corporate, concert, promotion, festival, presentation…)
• Target audience and their needs
• Venue and technical conditions
• Budget and time constraints

Based on this, we develop a creative and feasible event concept, including:

• Event program outline and timeline
• Stage, scenography, lighting, and special effects proposals
• Technical and logistical requirements
• Organizational structure and roles

This phase lays the foundation for the entire project, ensuring that all following steps are
clear, efficient, and aligned.

At Vedras, we believe a successful event is the result of smart preparation, and we
approach every client with full attention – regardless of the event size.

The result? A clear plan, concrete ideas, and a strong base for seamless execution.

Once the concept is defined, we move into detailed operational planning – the backbone
of a successful event. This stage covers well-structured steps, timelines, technical specs,
and logistical details to ensure complete control of every event segment.

Our planning includes:

• Activity and production schedules
• Task delegation and team responsibilities
• Technical layouts for stage, equipment, and lighting
• Safety plans and compliance with legal regulations
• Logistics for transport, storage, and setup
• Inventory lists for each project phase
• Budgeting and cost control

Our goal is to eliminate surprises and anticipate potential challenges in advance, creating the
perfect conditions for flawless execution on site.

Thanks to years of experience, our planning approach allows you to rely on us completely stress free.

A solid plan = no stress on event day.

The right venue can be the difference between an average and an unforgettable event. At
Vedras, we provide full support in selecting, consulting, and preparing the venue, tailored
to the type of event, expected attendance, technical needs, and desired atmosphere.

We help you:

• Find the ideal venue – indoor or outdoor, urban or natural
• Handle all necessary permits and approvals
• Ensure access routes and logistical feasibility
• Set up flooring, structures, covers, fences, and backstage areas
• Provide power and water connections if needed
• Create evacuation plans, zone layouts, and ensure compliance with safety regulations

Our team performs on-site technical inspections and advises on the best setup for you event.

From open-air concert spaces to elegant corporate environments – we know how to turn
any location into a functional and attractive stage for your event.

Even the best event can’t shine without top-quality technical support. Vedras provides
complete technical production, including consulting, planning, and on-site execution of all
technical elements.

Our experienced team ensures high-end lighting, sound, video display, stage construction,
and scenography.

We:

• Create a detailed technical plan
• Optimize the equipment for your specific needs
• Handle everything in-house – ensuring speed, control, and reliability

From concept to execution – we take care of the technical side, so your event looks and
sounds outstanding.

A key part of any successful event is flawless coordination between all involved parties –
performers, speakers, technical crews, sponsors, and external vendors.

Vedras handles:

• Booking and scheduling of performers and speakers
• Technical requirements (riders) and special requests
• Coordination of arrivals, rehearsals, and sound/light checks
• Program schedule and performance management
• Logistics for accommodation, meals, and transfers
• Communication with partners (catering, security, hostesses, promo teams...)

On-site, we provide stage managers and coordinators to run the backstage, manage

protocols, and resolve issues in real time – so you don’t have to worry about anything.

From music acts to panel discussions or fashion shows – we know how to keep a dynamic
crew organized and under control.

Plans are essential, but the real value of our work comes to life on site – in real time, in
front of your audience. In this critical stage, our team takes full control of event execution,
ensuring everything runs smoothly, safely, and on schedule.

From the start of setup to the final teardown, our technicians, producers, and operational
team are fully present and hands-on.

Our on-site execution includes:

• Setup and dismantling according to plan
• Technical supervision of sound, lights, LED screens, and structures
• Real-time coordination of performers and program
• Managing backstage, VIP areas, and access zones
• Swift and discreet problem-solving
• Implementing security and safety protocols with official services

We have extensive experience working under pressure, tight deadlines, and dynamic
conditions – maintaining focus, efficiency, and calm even when the unexpected happens.

You focus on your guests and content – we’ll take care of the rest.

No matter how well an event is planned, its success depends on how the technical team
responds to real-life conditions. That’s why Vedras provides constant technical support
and safety supervision throughout the event.

Our team is on site from the first moment of setup to the final dismantling – making sure
every system works flawlessly, and any issue is resolved immediately.

We ensure:

• Presence of technicians and stage managers during the entire event
• Monitoring and maintenance of lighting, sound, screens, and structures
• Safety checks of all installations before the event
• Compliance with all technical and safety standards

With Vedras, you can be confident that your event won’t stop due to technical problems –
because we’re always one step ahead.

Reliable support = peace of mind for the organizer.